1. Capture the Quote
Upload a contractor quote or forward it to your PriceTrax Quote Inbox. PriceTrax extracts the property, contractor, scope, line items and pricing.
Quote intelligence and automated negotiation software for property maintenance
Never guess if a contractor quote is fair again.
PriceTrax automatically benchmarks pricing, provides contractor intelligence and compliance, identifies negotiation opportunities, and automates the process so you can achieve better pricing before every approval.
No card required. Valid for 30 days. Call 1300 851 003.
One connected workflow
From Quote Received to Work Authorised
Forward a quote to PriceTrax and manage most of the workflow through familiar email interactions—while every assessment, response and decision is organised in one place.
Capture → Confirm → Analyse → Decide → Manage → Authorise
2. Confirm and Verify
Automatically verify available ABN, business and relevant licence information, alongside the contractor’s PriceTrax history.
3. Analyse the Pricing
PriceTrax assesses meaningful line items, estimates fair-market ranges and highlights unclear scope and potential pricing opportunities.
4. Decide What Happens Next
Approve the quote, request clarification, propose a fair price or launch a Quote Request to obtain and compare competing contractor quotes.
5. Manage the Response
Manage communications through email while PriceTrax records contractor responses, revised quotes, revised price proposal outcomes and selection decisions.
6. Authorise and Track
PriceTrax automatically records the agreed price and notifies your team when the contractor accepts. Open the prepared email, attach the work order and issue authority to proceed.
The power of PriceTrax—without leaving your inbox
Staff and contractors can manage most interactions through email, while PriceTrax maintains the structured workflow and complete decision record behind the scenes.
Quote Requests
One Scope. Multiple Contractors. One Clear Decision.
Invite multiple contractors to quote for the same work, track every response and compare the options in one controlled workflow—without managing separate email chains or spreadsheets.
Invite Contractors
Select the contractors you want to approach. PriceTrax sends each contractor the Quote Request and submission instructions.
Collect the Responses
Contractors respond through familiar email interactions—no contractor account or portal required. PriceTrax connects every submitted quote to the same request.
Compare the Options
Review scope, pricing, contractor information and assessment results together. Choose based on the complete picture—not simply the lowest price.
Record the Decision
Award the work, retain the winning quote and decision history, generate a Comparison Report and move directly to work authorisation.
No contractor portal required
Contractors can receive requests and submit quotes through email, while PriceTrax organises the process behind the scenes.
- All contractor responses in one place
- Compare price and contractor information
- Award and generate a complete report
The best decision is not always the lowest quote. PriceTrax helps your team consider price, scope and contractor information together.
Example: switchboard upgrade
Overpriced — vendor quote $8,940 compared with a fair-market range of $6,900–$7,700.
Potential savings to negotiate: $1,240. Main switchboard and circuit breakers are above fair market; installation labour is fair.
Illustrative example. Amounts ex-GST.
See the Patterns Behind Every Quote
Every quote analysed adds to your portfolio intelligence—helping you understand spending patterns, contractor pricing and where potential savings may exist.
$48,300Potential savings identified across 62 quote assessments this quarter
62Quotes assessed; $612,000 in original quoted value reviewed
1 in 3Assessments indicated pricing above the estimated range
27%Average agreed reduction where a revised price was proposed and accepted
Contractor insights
See contractor pricing patterns across assessments, including where pricing appears above or within the estimated range.
Where Pricing Opportunities Are Emerging
See categories with potential pricing opportunities and greater pricing variation between contractors.
Illustrative portfolio example. Amounts ex-GST. Potential savings are estimates based on available quote, scope and market information. Actual savings are recorded only when a revised price is agreed.
Built for teams
Operational Access With Clear Account Controls
Admins, Managers and Users can all work with quotes, Quote Requests, contractor information and reporting. Role permissions control who can manage the team and account, while state assignments determine each person’s geographical scope.
Admin
Full account control
For account owners and people responsible for organisation-wide administration.
- Uses all quote, contractor, reporting and Quote Request workflows
- Invites and manages Admins, Managers and Users
- Changes team-member roles and state assignments
- Manages account details, settings and branding
- Maintains final control over the account
Manager
Team and operational management
For people responsible for supervising teams, states or areas of the business.
- Uses all quote, contractor, reporting and Quote Request workflows
- Views and manages Managers and Users, within role limits
- Invites Managers and Users
- Manages state assignments for other team members
- Cannot change Admins or account-level settings
User
Complete operational access
For team members working with contractor quotes and property-maintenance decisions.
- Uploads, assesses and manages quotes
- Creates Quote Requests and manages contractor responses
- Views dashboards, reports and contractor information
- Uses the full operational quote workflow
- Operates within Admin-controlled permissions
- Operates within assigned state access
Every plan includes team roles—with no additional cost per role. Team seat limits vary by plan.
Built from experience
Built on Industry Experience. Designed for Better Decisions.
PriceTrax was born from decades of experience across the trades, technology and business—not from a theoretical idea about how contractor quotes should work.
Founder Jamie Lynch has more than 35 years of trade and industry experience. In 2007, he founded an industry software business and was involved in designing and building systems that solved real operational problems. He later helped grow a small South East Queensland business into a national operation generating more than $90 million in annual revenue, while completing more than ten mergers and acquisitions.
Throughout that journey, Jamie repeatedly saw organisations receiving significantly different prices for comparable equipment, services and scopes of work—without consistent information or a structured process to support the decision.
PriceTrax was created to solve that problem. It combines quote intelligence, contractor information and workflow automation to help property, strata and facility management teams make fairer, faster and more defensible decisions—from quote received to work authorised.
Built by someone who has been on every side of the decision.
Contractor. Software founder. Business operator. Acquirer. Customer.
More Than 35 Years of Experience
Built from practical experience across the trades, industry, technology and business leadership.
Technology Built for Industry
Designed by a founder with firsthand experience creating software and operational systems for industry.
Fairer, Better-Informed Decisions
Give teams clearer pricing context and a consistent process—while supporting constructive contractor relationships.
Pricing based on decisions—not documents.
Each Job covers one scope of work at one property, including the original quote and up to three competing quotes. Compare contractors without paying separately for every document.
Individual — A$39/month
5 jobs, 20 analysed quote documents and 1 user per rolling 30 days.
- Quote assessment and fair-market benchmarking
- Contractor checks, comparison and reporting
Team — A$149/month
25 jobs, 100 analysed quote documents and 5 users per rolling 30 days.
- Shared messages, approvals and work orders
- Contractor and portfolio insights
Portfolio — A$399/month
100 jobs, 400 analysed quote documents and 20 users per rolling 30 days.
- Portfolio-wide reporting and insights
- Priority support
Annual plans include two months free: A$390, A$1,490 and A$3,990. Every subscription starts with a 14-day free trial.
Quote Pack
A$49 one-off · 3 analysed quote documents · credits valid for 12 months
- Fair-market price benchmarking
- Contractor ABN and licence checks
- Negotiation guidance for every quote
- No recurring charges
PriceTrax Contractor Quote Intelligence and Workflow Automation
See how PriceTrax captures emailed contractor quotes, checks contractor information, assesses pricing, manages Quote Requests, tracks response deadlines, compares submissions, generates branded reports and moves agreed work from quote received to authorised.
Security & Privacy
Clear controls for sensitive quote workflows
PriceTrax applies server-side account and role checks to protected routes, keeps quote files in private storage, verifies signed links and provider webhooks, limits uploads and API traffic, and omits query strings from routine request logs.
Clerk provides identity and session services, Stripe hosts card entry and processes payments, Resend provides email delivery, and managed providers operate hosting, database, object storage and AI services under their own configurations and terms.